Data Services, Analytics & Assessment

In Student Affairs, we’re making it easier than ever to request, access, and use data responsibly. From simpler request forms to updated guidelines and resources, these tools are designed to help you get the information you need while keeping our shared data secure and well-managed. 

Data Request Forms – streamlined access

• Quick, user-friendly forms to request the data you need without unnecessary hurdles.
• Single-use / ad-hoc data request form
  A simple option for one-time or short-term data needs.
• Data integration / system-to-system request form
  For ongoing data flows between systems, ensuring secure and reliable connections.

DSA Data Request and Review Process Decision Tree 

• Student Affairs data is most useful when combined with other UMD data (e.g. student information). This "Honest Broker" model sets clear guidance for how this shared data is provisioned and used across divisions.
• A step-by-step guide to navigating approvals, designed to make the process transparent and straightforward.
• This chart shows how your data or integration request would travel from submission to approval. 

Updated Data Subset, Steward & Manager listing for DPAC

• An easy-to-use reference showing who manages what data, now updated (in draft) and including survey data for DSA departments.
• The UMD Data Stewardship Overview provides the core definitions of each role.

Division of Student Affairs (DSA) Standard for Requesting, Accessing, and Using UMD Data

• Clear guidelines that help everyone use university data consistently, responsibly, and securely.
• Drafted specifically for the Division of Student Affairs and reviewed and approved by the Data Privacy Office.

• Student Affairs Tableau at tableau.umd.edu
  • Dedicated reporting project for the Division: self-service, online and secure (permissions-based). Over 30 dashboards hosted in departmental folders, with permissions managed by DSA.
  • Talk to us about space for your work and access for your users! Let’s look at cases, transactions, quantitative metrics!
    • Please contact the Director of Data Services and Analytics (ksiplon@umd.edu) to start the conversation (request form forthcoming). 
       
• Request Dashboards or Advanced Reporting
  • Interested in a dynamic dashboard or interactive data visualization to support decision-making or operational needs? Please contact the Director of Data Services and Analytics (ksiplon@umd.edu) to start the conversation (request form forthcoming).
  • These projects are reviewed case-by-case and may involve collaboration with stakeholders and custom development.

• UMD Survey Guidance (on IRPA’s webpage)
  • The webpage includes helpful resources and policies
• Accessing Data to Distribute Surveys
  • The Office of the University Registrar and IRPA are trying to re-align the Student Data Power User data warehouse user role to it's original data analysis purpose rather than using that access to launch large-scale student surveys.
    • Student Data Power Users can pull their own samples; however, for large samples or population-level surveys, they must consult with the DSA Data & Assessment team. This ensures the request is properly routed through IRPA and the Data Privacy Officer.
    • Large samples may require sharing survey information with Office of the University Registrar via an Ad Hoc Data Request.
    • If not a Student Data Power User, several support options exists.
      • Log your survey into the DSA Survey Log and indicate you need help in the "Do You Need Support Pulling Distribution Lists?"
      • Submit a data request to DSA Data Services & Analytics using the Single-use / ad-hoc data request form
      • Request contact informain via Registrar’s Data Requests & Report Library Page for student information.
      • Contact UHR Data Services for employee contact information.

Shortcuts

• Log a Survey
• DSA Survey Log Timeline / Gannt Chart [link forthcoming]

CodeReadr

The Division of Student Affairs (DSA) is excited to roll out a centralized process for using CodeReadr to scan student IDs at events. This new system offers real-time data access, streamlined support, and easier coordination for all DSA departments.

• All-in-One Process: One simple form to request CodeReadr services for your events.
• Faster Support: Contact us at dsaeast@umd.edu or use the service request form.
• Multiple Event Request Form Template: To request many events at once, download the template, complete it and email it to dsaeast@umd.edu for convenience.
• Real-Time Data: Access attendance reports instantly through a Tableau dashboard [link forthcoming].
• Quick-Start Guide Available: Includes setup instructions and scanning best practices.​

TerpLink & MyDRL

In the background, we are working to unify all three scanning and tracking tools.